As a Score Manager, you’ll see the Review button at the top left-hand side of the navigation bar when you log in to your JustFund account.
The Score Manager is able to create scoring rubrics, and assign Reviewers to review rounds or specific applications.
The Review option will be displayed if the user meets one of the following conditions:
- The user has a Mark Funding permission on the user tab of the fund profile. In this case, the user is a Score Manager.
- The user has been invited by the Score Manager to review any application from a grant cycle. In this case, the user is a Scorer/Reviewer.
Once you click on Review, it will bring you to the following page.
You will see the following:
- Manage Rubrics button
- Grant Cycle Review table with the columns:
- Grant Cycle: Grant cycle name
- Status: Review status
- Pending My Review: Total applications pending review for an assigned user
- Announcement Date:
- Deadline Date: Deadline date of the grant cycle, which triggers option to review
- Decision Date: The date a grant cycle is live to applicants
There are two actions that could be performed in this table:
- The following columns can be listed in ascending or descending order.
- Grant Cycle
- Review Status
- Pending My Review
- Review Due Date
- Announcement Date
- Deadline Date
- Decision Date
- All Grant Cycles could be filtered by Status: INACTIVE, IN REVIEW, or ALL. The default value is ALL.
Important definitions
- In Review: Grant cycles with this status are available to be reviewed. Review period is active between the deadline date and the decisions announced date.
- Inactive: The grant cycle’s decision date has already passed or the deadline date for the cycle has not yet passed.
Managing rubrics
To set up a scoring rubric as a Score Manager, click the Manage Rubrics button.
To create a new rubric, click on the Create Rubric button, which will display two types of rubric options: 5x5 or 10x5.
It will then open to the page where you can edit your rubric.
All rubrics are editable. You can edit the rubric name, columns, and rows. If you click on the pencil icon next to each category, you can add a description for each category to assist the Reviewer in marking their score.
Once you click Save you can continue to add descriptions for the rest of the categories.
Once you are back in the Rubric Management page, you have the ability to Edit, Duplicate or Delete a rubric.
Setting up grant cycle for review
Two rounds for reviewing a grant cycle can be set up. They should start and end between the deadline date and the decisions announced date.
Note: A reviewer must be an active user of the fund account before you can add them as a reviewer. More than one reviewer can be added. See additional information: How do I manage users that are part of my fund?
When the Score Manager adds new Reviewers from the Rounds Settings section, the reviewers are invited to score/review all of the applications that have been submitted to the grant cycle. These are the Top-level Reviewers.
You have the option to bulk select reviewers from the Top-level as well as assign specific reviewers to specific applications.
If you would like to assign specific applications to specific reviewers, you can add reviewers directly in the applications section. Select the applications you would like to assign using the checkboxes on the left-hand side, and then click the + icon. You'll be able to then assign reviewers via the pop-up in bulk.
Activating the round
Once all required fields are filled, the round can be started by clicking on the toggle on the top-left. When you click the Confirm button, the round will start and an invitation email will be sent to the reviewers added to the round. Additionally, the following information will be updated:
- Grant cycles table:
- Pending My Review
- Pending All Reviews
- Rounds table:
- Round toggle color
- Status: from “Not Started” to “In Progress”
- Applications table:
- Review Due Date
- Pending My Review
You will now be able to see the following:
- Organization/Application Name
- Action
- My Score (if you are participating in the review process)
- Round status
- Reviewer status: Displays how many reviewers have completed their review
- Average Score
- All Notes: Click to review any optional notes left by the reviewers
- Decision Status
