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Manage application review

How it works

This article is for funders managing JustFund’s scoring and review tool. For instructions on scoring applications, see Score applications.

As a Review Manager, you can create rubrics, configure rounds, assign reviewers, and track progress. The Review tab shows three work queues at the top: Needs reviewer, Pending my score, and Needs decision, so you always know what requires attention.

If you are reviewing applications outside of JustFund, you can download a CSV of all submissions from the Applications tab or Submissions table to take offline.

Why it matters

  • Collaborate on decisions: Work with your team or advisory council to review applications and stay aligned in your giving.
  • Stay informed: Track scores and notes in real time so you are ready to make decisions when the round closes.

Steps to manage application review

1. Click Grants, open your cycle, and go to the Review tab. 

2. Configure your round

  • Click Round settings to set your review due date, select your rubric, and add top-level reviewers. 
  • You can customize your rubric by editing the name, columns, and rows, and adding descriptions for each category to guide reviewers.
3. Add reviewers 
  • Reviewers must be added as users on your account before they can be assigned. See Manage team members. 
  • To assign all reviewers to all applications, assign top-level reviewers in Round Settings.
  • To add reviewers to specific applications, select applications using the checkboxes in the review table and add or remove users in bulk.
4. Activate the round 
  • Toggle the round on and click Confirm. Reviewers will receive an email invitation to begin scoring.
5. Score applications (optional) 
  • If you are participating in the review yourself, score your assigned applications directly in the Review tab. See Score applications for instructions.
6. Review scores and notes 
  • As scores come in, monitor progress and review team input using the work queues at the top of the Review tab. 
7. Accept or decline applications 
  • Use the Decision status dropdown in the review table to mark each application as Accepted or Declined. 
  • Accepted applications will advance to a second round if configured.

8. If you are running a second round, close the current round, configure Round 2 in Round settings, and repeat steps 2 through 6. 

FAQs

  • Who can set up and manage review? Users with the Mark Funding permission act as Review Managers.
  • Why can't I activate my review round? Your cycle must be past the announcement date, and your decisions announced date must be in the future.
  • Do reviewers need a JustFund account? Yes. Reviewers must be active users on your fund account before they can be assigned. See Manage team members.
  • Can I add reviewers after a round has started? Yes. Add reviewers at any point during the review period.
  • How many review rounds can I run? Up to two rounds per cycle.

What's next?

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