---
title: Manage your active cycle
description: Manage your active cycle.
---

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1. [Help Center](https://help.justfund.us/?hsLang=en)
2. [For Funders](https://help.justfund.us/for-funders?hsLang=en)
3. [Manage grant cycles](https://help.justfund.us/for-funders?hsLang=en#manage-grant-cycles)

# Manage your active cycle

**How it works**

Once your RFP is **Active**, use the **Grants Management Workspace** to monitor applications and manage each stage of the process. On the **Applications tab**, four tracking cards break down your applications by workflow stage: **New applications, Funding decision, Notifications**, and **Workflow complet**e. Click any card to filter the table to that stage and surface the relevant actions. A progress bar shows the breakdown of **Uncommitted, Declined**, and **Committed** applications across your cycle.

You can also monitor submissions and funding information in your **Dashboard**.

**Why it matters**

- **Real-time visibility:** See where every application is in your workflow.
- **Clear next steps:** Tracking cards surface what needs your attention so nothing falls through the cracks.
- **Stay flexible:** Invite additional applicants, extend the deadline, and update RFP details.

**Understanding RFP statuses**

1. **Draft:** Not yet published.
2. **Scheduled:** Published and is scheduled to launch on your Announcement Date.
3. **Active:** On your Announcement Date, the RFP becomes open to applicants until your Deadline Date.
4. **Closed:** The Deadline Date has passed and your cycle is no longer accepting applications. This is when you move into the review and decision-making phase of your grant cycle.

**Editing a grant cycle**

1. To edit your cycle, click **Grants** in the top navigation, select your cycle, and navigate to the relevant tab.
2. What's editable depends on your RFP status:

- - **Draft and Scheduled:** All fields are editable and autosave automatically.
    - **Active:** Most fields remain editable. The following fields lock once your cycle becomes Active to ensure a consistent experience for all applicants: 
          - Funding opportunity name and format
          - Announcement date
          - Supplemental questions and attachments
          - Click **Save** after making any changes in **Active** status.
    - **Closed:** Most fields become read-only. The following remain editable: 
          - Key dates (deadline, decisions announced, disbursement)
          - Grant award details
          - Award and declination email templates, Check-in management.

     3. Click **Save** after making any changes in **Active** status.

**Extending a deadline**

1. Click **Grants** in the top navigation bar, and select the cycle.
2. Go to the **Overview tab** and update the Deadline Date.
3. Click **Save**.

- - **Open:** If you set up an open grant cycle,once you click **Save**, the RFP will automatically update and reflect the updated Deadline Date. Applicants are not automatically notified.
    - **Invite-only:** If you set up an invite-only grant cycle,once you click **Save**, the RFP will automatically update and reflect the updated Deadline Date. Automatic emails will also be sent to any applicants you’ve invited, and who have not yet applied, noting the updated Deadline Date.

**Inviting additional applicants**

1. You can add applicants at any time while your cycle is **Active**.
2. Click **Grants** in the top navigation and select your cycle.
3. Go to the **Audience tab** and click **Invite** to add contacts manually one-by-one, add contacts in bulk using a template, or click **JustFund Search** to browse and invite aligned organizations.
4. To view invitee status at any time, click the actions menu next to your cycle and select **View invitee status**.
5. For full instructions on inviting applicants, see [Set up a grant cycle](https://help.justfund.us/set-up-a-grant-cycle?hsLang=en).

**Adding labels**

1. Labels help your team organize and categorize applications.
2. In the **Applications tab**, select an application and assign a label from the **Labels** column. Labels will appear in **Review.**
3. To create and manage labels, click the profile icon in the top right corner, select **Funder profile & settings**, and go to the **Labels tab**.

**FAQs**

- **I made a change but it didn't save. What happened?** **Active** and **Closed** cycles require you to click **Save** within each section after making changes.
- **Who can access the Grants Management Workspace?** Any user with the **Manage Grants** permission. For a full breakdown of permissions, see [Manage users in your funder account](https://help.justfund.us/manage-team-members-funders?hsLang=en).

**Tips**

- **Use filters strategically:** Click into specific workflow stages to focus your review.
- **Update dates proactively:** As you monitor applications and you find that many applicants have still not applied,you might consider if it makes sense to proactively extend your Deadline Date giving applicants adequate notice that they have additional time.
- **Standardize labels across your team:** Agree on a consistent labeling system to streamline decision making.
- **Set up your email templates early:** Award and declination email templates can be configured at any time. Learn more in [Notify applicants](https://help.justfund.us/notify-applicants?hsLang=en).

**What's next?**

- Once your cycle closes on your Deadline Date, you will move into the review phase. Learn more in [Manage application review](https://help.justfund.us/manage-application-review?hsLang=en).

**Related articles**

- [Set up a grant cycle](https://help.justfund.us/set-up-a-grant-cycle?hsLang=en)
- [Manage application review](https://help.justfund.us/manage-application-review?hsLang=en)
- [Make funding decisions](https://help.justfund.us/make-funding-decisions?hsLang=en)

- [For Applicants](https://help.justfund.us/for-applicants?hsLang=en#main-content)

    - [Get Started](https://help.justfund.us/for-applicants?hsLang=en#get-started)
    - [Apply for funding](https://help.justfund.us/for-applicants?hsLang=en#apply-for-funding)
    - [Account settings & privacy](https://help.justfund.us/for-applicants?hsLang=en#account-settings-privacy)
    - [Additional FAQs](https://help.justfund.us/for-applicants?hsLang=en#additional-faqs)
- [For Funders](https://help.justfund.us/for-funders?hsLang=en#main-content)

    - [Get Started](https://help.justfund.us/for-funders?hsLang=en#get-started)
    - [Manage grant cycles](https://help.justfund.us/for-funders?hsLang=en#manage-grant-cycles)
    - [For Reviewers](https://help.justfund.us/for-funders?hsLang=en#for-reviewers)
    - [JustFund Search](https://help.justfund.us/for-funders?hsLang=en#justfund-search)
    - [Account settings](https://help.justfund.us/for-funders?hsLang=en#account-settings)

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