Grant Cycle Management: Setting Up Your RFP
      Back to home
      1. Help Center
      2. For Funder Partners
      3. Grant Cycle Management: Setting Up Your RFP

      How Do I Set Up a Rolling Grant Cycle?

      Step 1: Adding a new grant cycle 

      Please note that all grant cycle intake forms should be completed 1 business day prior to the announcement date/launch to allow the JustFund team to review and approve the RFP.

      To set up a new rolling grant cycle:

      1. Log in to your account
      2. Click on the Grants tab on the left hand side of the top menu bar
      3. Click the Add New Grant Cycle button
      4. Fill out each section of the grant cycle intake form. Hit Next to continue through the form. Make sure to select "Rolling" in the Grant Cycle Format section. 

       

       

      Grant Cycle Format: Rolling

      Step 2: Key dates and deadlines

      Please fill out the applicable dates to support your RFP. The RFP will be visible to applicants on the announcement date. These dates and times are set to follow best practices and ensure staff are available to provide any necessary technical support.

      • Announcement Date: Applicants will be able to apply to the grant cycle on the indicated announcement date/time. JustFund requires that all announcement dates be scheduled Tuesdays - Fridays at 6:00 AM Pacific Standard Time to ensure that JustFund staff are available to provide assistance.

      • Deadline Date: The RFP will no longer be available to applicants after the deadline date/time. JustFund requires that all deadline dates be scheduled Tuesday through Thursday with the application period closing at 5 PM PST/8 PM EST.

      • Decisions Announced: The date your applicants should expect a decision from the grantmaking body. This date is visible to applicants when applying.
      • Grant Disbursement Date: The internal date indicating when your fund plans to issue funding to grantees.

      Step 3: Filling out your RFP

      Please fill out the fields in the intake form to create your request for proposal (RFP) page. You will be able to preview your RFP before it becomes live. 

      • Background: Enter an overview about your fund, grant cycle, and any other important information that the applicant should know before they apply to this opportunity.

      • Eligibility for Funding: Enter applicant eligibility criteria for the specific grant cycle. For example:
        • Does the applicant need to have 501c(3) status
        • Are you granting to organizations in specific regions of the country?
        • Does an applicant’s work need to serve BIPOC-led communities? 

      Once the applicant is ready to apply, they will be asked to confirm that they meet the specific criteria set by your fund before they continue with their application.

      • Grant Award Range: Enter information around the anticipated grant award range for this grant.

      Contact information
      Please provide contact information of someone who applicants can reach for questions around the funding opportunity. The JustFund team will support all technical questions by the applicants.

      Additional questions and attachments
      You have the option to include three optional or required supplemental questions in addition to the information collected in the applicant’s common application. 

      To add a question:

      Click the Add Question button. A pop-up window will ask whether you’d like to add a narrative style question or allow a checkbox response. You can then toggle the Required button to indicate whether the question is required or optional.

      To request an application-specific attachment:

      1. Choose “Yes” 
      2. Enter name of the attachment you’d like the applicant to upload, such as a Form 990 or IRS determination letter. Applicants can upload a document, or add a URL as their response. 

      RFP visibility
      Once your grant cycle is live, your RFP will be visible to all invited applicants through their JustFund account if the cycle is closed, or visible to the entire JustFund community if the cycle is designated as open.

      To make your RFP visible to applicants without a JustFund account, update the visibility settings. Note: Applicants are required to log in to JustFund before they can apply to the funding opportunity. Only organizations who are invited to apply to this RFP will be able to when they login to their JustFund platform.

       

       

      Step 4: Notifications 

      Please indicate whether you'd like JustFund to manage any communications for your grant cycle.

      Step 5: Invitations

      If you are running an Invite-Only cycle then you will see the Invite Grantees page. To invite grantees to apply for your funding opportunity, click "+" in the table below. You can add a grantee that currently has a JustFund account or you can invite a new grantee to JustFund.

       

      Step 6: Submitting grant cycle intake form 

      Once you click Submit, you can go to Grants and click Preview to view the RFP as it will appear to your applicants. 

      A member of the JustFund team will reach out after we receive your submission and have reviewed the content.  If there are no additional questions or edits, you will receive an email from the JustFund team confirming that the grant cycle will launch and the RFP will go live on your scheduled announcement date.